EXHIBITOR PROSPECTUS - PLANNING FOR SLEEP 2008
Exhibitor Registration
Exhibitor Registration Hours:
Saturday, June 7: . . . . . . . . . . . . . . 7:00am - 5:00pm
Sunday, June 8: . . . . . . . . . . . . . . . 7:00am - 5:00pm
Monday, June 9: . . . . . . . . . . . . . . 7:00am - 5:00pm
Each exhibiting company receives four complimentary exhibit hall only registrations
per 10’ x 10’ booth rental, with a maximum of 20 complimentary exhibit hall only
registrations. These registrations allow entrance to the exhibit hall only. Additional
exhibit hall only registrations may be purchased for a $50 fee.
Exhibiting companies also receive one exhibitor full meeting registration, which
includes entrance to the exhibit hall and general sessions. Any additional individual
exhibitors who wish to attend any scientific portion of the meeting will be required
to register as an exhibitor full-meeting attendee and pay the required fees.
Children under 16 years of age will not be allowed on the exhibit floor at any time.
Housing Information 
All hotel room reservations must be made through the SLEEP Housing Bureau. Companies
or organizations planning to reserve a block of more than 10 rooms must receive
approval from the APSS Meeting Department. In order to receive approval, submit
the enclosed housing request form to the APSS Meeting Department via
fax to (708) 273-9354 or via e-mail to ajosi@aasmnet.org. Allow approximately one
week for requests to be approved. The deadline to submit housing requests is April
11, 2008.
The APSS will only approve a block if it is equal to or less than the number of
rooms that the group utilized during the previous year’s annual meeting. If exhibiting
companies require additional accommodations, please provide the rationale on the
housing request form. Blocks of 10 or more rooms will not be permitted at the SLEEP
co-headquarter hotels. Further hotel information
here.
Installation/Dismantling
Exhibit installation will begin on Saturday, June 7 from 12:30pm until 5:00pm, and
continue on Sunday, June 8 from 8:00am until 5:00pm. All crates and carts must be
removed from the exhibit hall by 5:00pm on Sunday. Company representatives may continue
working in their booth until 9:00pm on Sunday with prior approval. Exhibit space
not occupied by 5:00pm on Sunday, June 8 will be forfeited and crates will be removed
at the exhibitor’s expense. Space may be resold or reassigned without refund.
Exhibit dismantling may not begin before 2:00pm on Wednesday, June 11 and must be
completed by 12:00pm on Thursday, June 12. Packing/dismantling of exhibits is strictly
prohibited prior to the official closing time. Exhibit space not cleared by 12:00pm
on Thursday, June 12 will be dismantled at the exhibitor’s expense and liability.
Exhibitors who do not comply with these times may jeopardize participation at future
SLEEP meetings.
Note: Installation/dismantling times are subject to change.
Lead Retrieval
Lead retrieval systems will be offered to exhibiting companies. Each badge will
have a 2D bar code and will enable the exhibiting companies to easily gather contact
information from the attendees. Detailed information will be provided in the exhibitor
service kit.
Exhibit Colors
Drape colors are black and white. Aisle carpet color is charcoal.
Mailing Lists
Exhibiting companies will be allowed to purchase pre- and
post- meeting mailing labels. Mailing lists are provided in
label format. An electronic version may be provided to an
established bonded third-party mail house. A rental agreement
along with the mailing piece must be submitted and approved
by the APSS Executive Director before labels will be provided.
Use of the APSS/SLEEP logo is prohibited unless prior
authorization has been received. For more information and the
mailing agreement, contact the APSS Meeting Department at
(708) 492-0930.